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Title: Human Resources - Employment Assistant
Division Name: Finance and Planning
Department: Human Resources

Job Summary

Work will focus on assisting with hiring and employment processes for civil service staff.

The student worker is expected to work independently with minimal supervision. Many responsibilities involve handling confidential information and meeting time-sensitive deadlines. Duties will include assisting with job postings and mailings, editing and sharing job descriptions, running bi-weekly reports, handling verifications of employment, filing, reviewing appraisals and other employment related duties.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Salary Rate / Pay Rate

$15.50 per hour

Required Qualifications

1. Excellent verbal and non-verbal communication skills.
2. Strong work ethic and attention to detail, along with a demonstrated ability to multi-task and organize.
3. Strong time management skills, with an emphasis on punctuality and reliability.
4. Ability to adapt to situations as they arise.
5. Ability to follow verbal and written directions with minimal supervision.
6. Previous office and/or customer service experience.

Preferred Qualifications

Applicants majoring in Human Resources, Business Administration, or a closely related field.

Work Hours

Flexible within an 8:00 - 4:30, Monday - Friday schedule. Work up to 18 hours per week.
Available during the summer months and over winter break (closed between 12/24-1/1)

Functional Expectations

Must be able to complete with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Effectively communicate on a daily basis.

Proposed Starting Date

May 2026

Required Applicant Documents

Resume
Reference List
Work availability - When uploading your work availability, please give the days/hours you are able to work Monday through Friday, between the hours of 8:00 a.m.-4:30 p.m. Indicate if you would be available to work over the the summer and winter break (closed between 12/24-1/1)

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.